Submission format

Guidelines for final submission

For final submission a hardcopy of your paper is required. The guidelines for the paper are as follows. Measures are given in centimeters, 1 inch = 2.54 cm. Although you will send in the final submission on A4 or US letter paper, it will be decreased in size until it fits B5 (17x24 cm). Do not make your artwork too small, or it will not be readable in the final version!

General Formatting Instructions

For standard spoken papers, the entire contribution (including figures, references, everything) should under no condition exceed eight pages. For posters abstracts, the entire contribution can be no longer than two pages. The text of the paper should be formatted in a single column with an overall width of 15.6 cm and length of 22.8 cm. Leave two line spaces between the last author listed and the text of the paper. The left margin should be 2.4 cm, and the top margin should be 2.4 cm. The right and bottom margins will depend on whether you use U.S. letter or A4 paper, so you must be sure to measure the width of the printed text. Use 12 point Times Roman, 14 point vertical spacing and left alignment, unless otherwise specified. The title should be 18 point, bold, centered, and 2 cm below the top edge of the page. The title should be formatted with initial caps (the first letter of content words capitalized and the rest lower case). Each author's name should appear on a separate line, 14 point, and centered, with the author's email address in parentheses. Under each author's name list the author's affiliation and postal address in ordinary 12 point type. Indent the first line of each paragraph by 1 cm (except for the first paragraph of a new section). Do not add extra vertical space between paragraphs.

• Abstract
  The abstract should be one paragraph, indented 1 cm on both sides, in 10 point font with 12 point vertical spacing. The heading Abstract should be 12 point, bold, centered, with one line space below it. This one-paragraph abstract section is required only for standard spoken papers, not for posters.
• First-Level Headings
  First-level headings should be 14 point, initial caps, bold and centered. Leave one line space above the heading and 1/4 line space below the heading.
• Second-Level Headings
  Second-level headings should be 12 point, initial caps, bold, and flush left. Leave one line space above and 1/4 line space below the heading.
• Third-Level Headings
  Third-level headings should be 12 point, initial caps, bold, and flush left. Leave one line space above the heading, but no space after the heading.

Formalities, Footnotes, and Floats

Use standard APA citation format. Citations within the text should include the author's last name and year. If the authors' names are included in the sentence, place only the year in parentheses, as in McClelland and Rumelhart (1981), but otherwise place the entire reference in parentheses with the authors and year separated by a comma (McClelland & Rumelhart, 1981). List multiple references alphabetically and separate them by semicolons (McClelland & Rumelhart, 1981; Richman & Simon, 1989). Use the et al. construction only after listing all the authors to a publication in an earlier reference and for citations with four or more authors.

• Footnotes
  Indicate footnotes with a superscript number in the text. Place the footnotes in 10 point type at the bottom of the page on which they appear. Precede the footnote with a horizontal rule.
• Tables
  Number tables consecutively; place the table number and title (in 12 point type) above the table with one line space above the caption and one line space below it. You may float tables to the top or bottom of a column.
• Figures
  All artwork must be very dark for purposes of reproduction and should not be hand drawn. Number figures sequentially, placing the figure number and caption, in 12 point type, after the figure with one line space above the caption and one line space below it. If necessary, leave extra white space at the bottom of the page to avoid splitting the figure and figure caption. You may float figures to the top or bottom of a column.
• Acknowledgments
  Place acknowledgments (including funding information) in a section at the end of the paper.
• References
  Follow the APA Publication Manual for citation format, both within the text and in the reference list. Alphabetize references by the surnames of the authors, with single-author entries preceding multiple-author entries. Order references by the same authors by the year of publication, with the earliest reference first. Use a first-level section heading for the reference list. Use a hanging indent style, with the first line of the reference flush against the left margin and subsequent lines indented by 1/8 inch.
• Pagenumbers
  Don't put any pagenumbers on your pages. If you have followed the guidelines correctly, there will be some room left at the bottom of the page, where we will fill in an appropriate page number.

Templates

Templates are available for Word and RTF:

• Word 7, A4
• Word 7, US Letter
• Word 6, A4
• Word 6, US Letter
• RTF, A4
• RTF, US Letter

Send two copies of your paper to the following address:

Niels Taatgen
Cognitive Science and Engineering
University of Groningen
Grote Kruisstraat 2/1
9712 TS Groningen
Netherlands

Your submission should arrive on or before 17 februari. Please do not be late, since we are on a tight publishing schedule.

Last change: 2/1/00